[Enter your name and address here]
[Enter the date here]
[Enter prospective hostís name and address here]
I am a member of the local astronomy club Astronomy For Youth, Inc.† We are a non-profit [501(c)(3)], volunteer organization dedicated to bringing astronomy to the children of our area.† As this club is relatively young, we are seeking to expand public awareness of and membership in our group.†
To this end, we would like to ask your permission to conduct what we call a sidewalk star party on the grounds of your retail store.† This would be a small group of our members with their telescopes and a table for literature.† We will be showing the public various types of telescopes, providing educational and membership recruitment literature, and giving the public a chance to look through a telescope at the sun and moon.† And, if you approve, we will accept donations from the public.
FYI: Viewing the sun through a telescope is safe with solar filters, which we will provide.† The moon will only be visible during the day on a few specific days, so we would like to schedule the event on one of those days, if possible.† For afternoon programs, these dates will include March 26-28, April 23-26 and May 21-23.† These all fall on Friday, Saturday and Sunday.†
Since this is new to us, we have no set limits on the start/end times of the event, nor how long it could last.† We would like for the event to last at least three hours and believe it should continue so long as there is a public interest.†
As members of the Astronomical League, we are fully insured against liability and against accidental damage to our equipment.†
This letter is to get your initial thoughts on this proposal.† If you are interested in hosting such an event, please write or call me at the address/phone above.† You may also contact the president or Vice-President of the club here:
Robert Payne††† ††††††††††† 741-694-7316 or 740-398-0170
Curtis Goff††††††† ††††††††††† 419-774-1250 or 419-471-8178
Thank you for your time and attention.† We look forward to hearing from you.
[Enter your name here]